How Many Coffees Should You Plan for at an Event?
Getting coffee quantities right matters: too little and guests miss out, too much and you're paying for waste. Here's how to think it through.
Start with your guest count and service window
The two numbers that matter most are how many guests you're expecting and how long the coffee service runs. A two-hour service for 100 guests is a very different booking from an all-day conference for the same number.
Consider the time of day and event style
Morning events skew heavily towards coffee. Afternoon and evening events see more of a mix — coffee, hot chocolate and chai. Weddings often spike at specific moments, like after dinner, while exhibitions see a steadier flow.
Let your coffee bar advise you
You don't need to calculate cups yourself. Share your guest numbers, service hours and event style when you request a quote, and the coffee bar team will recommend the right setup for your event.